BPHC requires ongoing monitoring and reporting of all services delivered by Ryan White Part A funded providers. This includes programmatic and fiscal reporting requirements listed in the Part A Provider Manual.
Provider ManualProvider Manual Reporting Submission Deadlines
Client Services Provider HandbookProvider Handbook
Provider Training MaterialsPresentation Slides from Provider Training
Program Reporting Forms & TemplatesClient Information FormClient Information Form InstructionsUnit Rate Client Utilization Data Backup (Sample)Outcome Measurement Reporting Information
Fiscal Reporting Forms & TemplatesBudget Revision InstructionsUnit Rate Invoice Template Cost Reimbursement Invoice Template Fiscal Rules FY14
HRSA and BPHC Part A Policies & ProceduresFinancial Eligibility Policy for Ryan White Services Client Income Summary Form Sample Letter of No Income MassHealth Income Standards & Federal Poverty Level Guidelines HHS Poverty Guidelines Single Sliding Fee Policy for Ryan White Services Client Out of Pocket Expense Sample Tracker Sample Hardship Waiver Benefits Screening Client Confidentiality
Universal Standards of Care & Service-Specific GuidelinesStandards of Care for HIV/AIDS Services Guidelines for Peer Support ServicesCase Management Assessment Tool Case Management Reassessment ToolCase Management Reassessment Tool Addenda Level of Need Summary Case Management Assessment & Reassessment Tool Instructions Individual Service Plan/Client Action Plan Individual Service Plan/Client Action Plan Instructions
HIV/AIDS Medical Case Management Acuity ToolkitAcuity ToolkitAcuity Tool Pilot Presentation (October 16, 2014)
Ryan White Service Report (RSR)
The Ryan White Services Report (RSR) is the mechanism by which HRSA’s HIV/AIDS Bureau collects client-level data. All funded grantees and providers are required to submit the RSR each year. Providers that are also direct Ryan White grantees (e.g. Part C or Part D grantees) must use HRSA’s Electronic Handbooks to submit their RSR. Providers that are not direct grantees must use HRSA’s Web system to submit their RSR. For the 2013 RSR, which covers the time period of 01/01/2013 – 12/31/2013, all Ryan White Part A providers must have their RSR submitted by March 3, 2014.
In January, each provider was emailed a packet containing instructions on how to submit the RSR. This packet outlined the submission process for your agency, and very importantly, contained your agency-specific registration code. If you did not receive this information, or just need it again, please contact Benjamin Spozio at firstname.lastname@example.org (or call 617-534-7774). Below you will find a list of resources (including a PDF document summarizing the technical assistance resources available to you)
2013 RSR Instruction Manual2013 RSR Validation MessagesRSR Data Dictionary & XML SchemaRSR Submission ChecklistBPHC↔HRSA Service Category CrosswalkRSR Technical Assistance Summary