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Ryan White HIV/AIDS Services Report
(Due March 5, 2012)
Reminders about the upcoming Ryan White Services Report (RSR) deadline have been mailed and e-mailed directly to Part A funded providers. In order for BPHC to be able to review (and approve or reject) RSR submissions we are mandating that agencies have their full year report covering January 1 – December 31, 2011 in review status no later than March 5, 2012.
Embedded below is a list of documents that will assist you in learning more about what will be included in this year’s RSR and what your agency will be responsible for completing. Please pass on this list to the staff responsible for completing the report. Funded providers will also receive a packet, which includes the unique provider registration number and is needed to access the RSR portion of HRSA’s Web Entry system.
Documents sent to agencies on January 5, 2012 included:
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Provider Code Page containing YOUR AGENCY’S UNIQUE 5-DIGIT CODE & Detailed Instructions on how to log onto the HRSA website
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We encourage you to contact your specific BPHC Program Coordinator if you have any questions or concerns about your client level data submission.
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The Ryan White Comprehensive AIDS Resources Emergency (CARE) Act, of 1990, as amended in 1996 and 2000, was replaced by the Ryan White HIV/AIDS Treatment Modernization Act of 2006. Funds from Part A provide direct financial assistance to Eligible Metropolitan Areas (EMA) and Transitional Grant Areas (TGA) that have been the most severely affected by the HIV epidemic. The funds are intended to develop or to enhance access to a comprehensive continuum of high quality, community-based care for low-income individuals and families with HIV disease.
A comprehensive continuum of care should include primary medical care and supportive services, which aim to promote health and enhance quality of life. The HIV/AIDS Bureau (HAB) of the Health Resources and Services Administration (HRSA) administers the Ryan White Program. Ryan White Part A formula and supplemental grants are awarded to each EMA’s Chief Elected Official (CEO). The CEO appoints an HIV/AIDS Services Planning Council and designates a Grantee. The Planning Council establishes priorities and develops a plan for meeting those priorities. The Boston Public Health Commission, the designated Grantee, must distribute grant funds according to the priorities established by the Planning Council.
Client Services provides programmatic support to Ryan White-funded agencies in the Boston EMA. Support includes contract management, monitoring client demographics and service utilization data, working with agencies to maximize distributed funds, and providing technical assistance on grant management and reporting requirements.
For FY 2011, the Client Services Unit of the HIV/AIDS Services Division funded 96 programs within 47 agencies in accordance with the Planning Council priorities. These agencies provide a comprehensive continuum of care that includes core medical and supportive services.
Information for the Current Fiscal Year
Overview (PDF document)
Planning Council definitions (PDF document)
Funded Programs by Service (PDF document)
Provider descriptions (PDF document)
Staff Listing (PDF document)
Materials for Providers
Provider Handbook (PDF document)
Provider Manual (PDF document)
Benefits Screening
HHS Poverty Guidelines
Outcome Measurement Reporting Information (PDF document)
Joint Client Information Form with Instructions
Client Utilization Form (MS Word)
Unit Rate Reporting Checklist (MS Word)
Cost Reimbursement Reporting Checklist (MS Word)
Sample Fiscal Budgets and Invoices (MS Excel)
Submission Deadlines (PDF document)
Peer Support Guidelines
Guidelines for Peer Support Services (PDF document)
Standards of Care
Standards of Care for HIV/AIDS Services (PDF document)
Case Management Collaborative
Case Management Collaborative (MS Word)
Case Management Tools & Instructions
Case Management Assessment Tool (MS Word)
Case Management Reassessment Tool (MS Word)
Case Management Reassessment Tool Addenda (MS Word)
Level of Need Summary (MS Word)
Case Management Assessment & Reassessment Tool Instructions (MS Word)
Individual Service Plan/Client Action Plan (MS Word)
Individual Service Plan/Client Action Plan Instructions (MS Word)